EXPENSE REIMBURSEMENT 

GROUPE will reimburse employees for reasonable expenses on pre-approved business. This includes, for example; travel fares, accommodations, meals and purchases made on behalf of the organization. Pre-authorization of expenses is required. 

If employees use their personal vehicles for business travel, mileage will be reimbursed as per the New York Mileage Reimbursement Law which follows the federal standard rates. As of 1/1/2017 the rate is 53.5 cents per mile. 

General guidelines 

• • Original receipts are required for reimbursement of all expenses

• • Receipts must be accompanied by a summary which outlines the nature and purpose of the expense

• • Expense summaries must be submitted with receipts and approved

Travel guidelines 

• • Per Diem rates for meal and incidentals will be provided; no receipts are required. The per diem amount paid for each day of travel is to be determined based on the location of travel. Per Diem rates will not be paid where other meal arrangements are provided. For example, a luncheon included with an event.